Century West Engineering, a best-in-class Northwest civil engineering consulting firm, is seeking an organized and efficient billing specialist to support our accounting team with billing efforts. You will work in a highly detail-oriented environment to monitor timesheets and expense reports, set up projects, invoice clients, and more! Candidates should be hardworking, solutions-oriented, and adaptable to changing duties and priorities. This position reports to Accountant Rocky Brooks in our Portland office.

Benefits:

• 2 to 4 weeks of vacation depending on experience
• 1 hour of sick leave for every 30 hours worked
• 8 paid holidays
• 3 days paid bereavement leave, as needed
• 401k retirement account match
• Health (PPO and HSA options), dental, and vision insurance fully covered for full-time employees and available for family and dependents
• Life and disability insurance
• Employee assistance program
• Bonus program
• Professional training and development opportunities
• Reimbursement for continuing education

Duties and Responsibilities:

• Monitor timesheets and activity codes
• Process expense reports/billable expenses/in-house expenses
• Execute project setups
• Maintain project files
• Produce prebills, edits, bills, and invoice
• Data entry into client-required spreadsheets for invoice submittals
• Manage technical staff and client requests
• Process client receipts and electronic funds transfers
• Organize and create client statements
• Produce hold/WO reports
• Track sales
• Create purchase orders for subconsultants and billable items
• Process write-offs and accounts receivable write-offs
• Acquire and maintain insurance for projects
• Complete Sub/Prime compliance audits and Reporting
• Complete project closeouts

 Qualifications

• Demonstrate a proficient skill level with all MS Office products (Word, Excel, Outlook, and Teams) and Adobe PDF with a particularly high proficiency with Excel
• Strong computer skills including MS Word, Excel, Outlook, Teams, & Adobe PDF
• Knowledge of Bluebeam, MS Project, and Ajera a plus
• Demonstrate effective interpersonal, oral, and written communication skills
• Ability to work well in an environment where deadlines and priorities will change
• Demonstrate excellent organizational and time management skills with the ability to prioritize and work effectively on multiple tasks in a fast paced, demanding environment
• Be able to work under pressure in an effective manner
• Meticulous attention to detail and quality of work
• Work independently with broad guidelines; able to be self-motivated and manage time effectively
• Excellent problem resolution skills
• Effectively establish and maintain working relationships with clients and coworkers.
• Enjoys group victories and being part of a team

To Apply: If interested, please email your cover letter and resume to recruiting@centurywest.com

An Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected status.